Kevin L, Author at Kevin Low

Meetings and processes

As organisations grow, there’s inevitably a lot of time caught up in meetings and processes to keep people informed, to synchronise and align things. During my time in government I probably spend more than 40% of my week in large team meetings that quickly consume 5-8 man-hours just trying to coordinate activities or update bosses.

I experience that process of bloating as I journey with growing organisations I’ve been with. And I often feel helpless about it. It seemed to me as though the bureaucracy inevitably comes no matter how much we are able to delay it. Technology tools can help to a certain extent but it also creates the convenience and reduce the excuse of coordinating more frequently.

In my perspective, there is this continued struggle between coordination, management and actually getting things done. The bigger and more complex a project is, the more time and resources gets devoted to such work. The question is, what are big projects and such grand scale for? Why do we always focus on scale economies without recognising the downside it has on productivity of our people? Is scale really to capture economies or to feed egos.

Perspectives on salary

What do you view your salary as? Is that a measure of your earning power? Or the return on your education and preparation? The cashflow returns on the asset of your human capital (there’s further capital accumulation through learning on the job). Is it always about trying to increase this return? Or is there anything about getting more days of leave each year? And more benefits?

And do you think you can ask for more? Who is in the market for your labour? And who are you competing? If you consider that your employer is merely paying an ongoing subscription on your full time services as an employee, would that help you think about how much you’re going to ask for?

Why does it seem that the work you do to earn that salary also matters a lot? What actually drives that perception? If you earn $6000-$8000 a month as a construction worker, would you take it up? Assuming you’d be trained from scratch. What kind of work gives you the sense of balance between your salary and the output being produced? How are they shaped by your own thoughts and the people around you?

Many questions and it takes a lot of adulting to answer them. Some of us might never even come to arrive at the answers despite a lifetime of work.

Fear and inspiration

Do you think that Singapore is governed mainly by fear of sticks and people drawn by carrots? That we have a pragmatic society that is often about dollars and cents? And people are following rules because they are induced by incentives and pushed away by disincentives?

If you look at videos of Lee Kuan Yew’s speeches in the past they were fiery but also inspirational. He does not try to push actions or responsibility on people without giving them a destination that is worth their while. We tend to forget this in public communications.

We tend to tell people that they can’t do this or that because if everyone does it, there will be chaos. Instead, they should be saying that when we disallow people from doing this or that, it makes for a more orderly system or design. And it allows everyone to enjoy the environment better.

Instilling inspiration can be more rewarding than trying to great fear. But we are all too anxious for success, too impatient to do that. We prefer to think the energy to wield a whip is less than providing a carrot. That may not always be true.

Sniffing industrialism

Professional services are inherently somewhat personal kind of service that depends a lot on the team delivering the service – not just because of the expertise required and involved but also the extent the team actually understands and care about the problem that clients have.

When one enters a professional service environment, it becomes easy to sniff out industrialism when you note that the bosses are just acting as managers, thinking about how they can increase more sales, upsell customers and mainly care about the metrics involved for sales but not delivery. And then when it comes to delivery, the culture is about doing the minimum, leveraging irrelevant previous work, failing to live up to promises.

We have all seen the big consultancies deliver such stuff. Perhaps especially the big four. Mariana Mazzucato talks about it in the Big Con. Workers need to sniff out industrialism in this sector and learn to opt out of it – by leaving or changing the way they serve. Clients need to sniff that out by walking away. The reason why such industrialism perpetuates is because clients sign up for them – they put procurement departments, try to boil everything down to basic metrics and uni-dimensional issues, and negotiate lower prices, driving vendors to cut back on service.

We’ve had decades of doing more, extracting more productivity out of our assets, workers and even vendors. Like the big fossil, you might think you’re winning, until you realise you’ve just driven the world to its end.

Criticising the work

There was a time when I gave very indirect feedback. Especially when it comes to negative feedback. It was probably an artifact of my work in the government where people are just way too afraid to offend. And often, the boss could be the one making a mistake and no one wants to embarrass him/her. So it was perhaps a big change for me when I joined a French firm. The french were known to disagree passionately about things; and also give pretty direct negative feedback.

Fast forward 2.5 years at the firm. I got feedback from fellow countrymen that I was too direct in giving negative feedback. Upon reflecting and scrutinising the way I gave feedback, I think it wasn’t so much an issue with the directness but how far I was criticising the work rather than the worker. I might not have been delicate enough to recognise this. Going forward, I’d have to pay more attention to structuring these feedback. And there’s a model I came up with which I’d like to share. It follows this framework:

Start by discussing expectations and standards
Then bring up observations on the work done. Note, it is the work and not the ‘performance’ of the individual
Get the individual to compare and share what they think are the gaps
Discuss how you can help them with the gap

It is not easy to follow this framework. Because we are quick to start sharing our observations and how things can be better. What is missing is the point about standards and expectations. Even if those are implied and not made explicit, there has to be some way of aligning it.

Heart and hand labour

I’ve been based out of Australia for almost three months now. The transition was smoother than I had expected and as a Singaporean who have studied abroad both in the US and UK, Australia is an easy environment to fit into.

Yet there is one cultural element in Australia that makes it so radically different from most of the other places I’ve been and lived in. It is the respect and remuneration that is given to heart and hand labour. Vocational skills, trade skills are properly valued. Plumbers, technicians, work men are well respected and rather well compensated. It is a place where I have seen the most female construction workers at work sites. The work environment for these people labouring with their hands are generally good.

Same goes for heart labour. The caregivers; the nurses, those social workers. They are given great deal of respect and these jobs are not looked down upon. It is markedly different from Singapore in that sense. Last year in Singapore, Lawrence Wong made a speech about valuing heart and hand labour more in Singapore. The government was concerned about pay gap and inequalities but as a culture, there is a lot to learn from Australia when it comes to respecting the trade skills.

One could argue the prices would rise; food in Singapore may no longer be cheap. And it might cost way more to get someone to deliver goods or to fix stuff around the house. Well, we do pay a lot more to our corporate workers, and we do pay a lot for tuition teachers – why should head labour necessarily earn more? The government could lead the way by setting higher standards when it comes to some of these trade work. They can also pay more for the services they procure in the heart and hand sectors.

Big Fossil has a chance

I don’t want to call them big oil or big coal, or big gas anymore. They are big on fossil, fossil fuels. And they have a chance to make the future a better place; one that we all want to be part of. They have the opportunity; enormous opportunity to create the products and services that people need and want which will be good for them, and good for everybody else, not just good for the big fossil companies.

But to take advantage of this opportunity, they need to recognise people are not demanding for fossil fuels. They are demanding for energy, for access to energy, for cheaper energy. But that form of energy is fossil fuel, big fossil might retort. It is not. Fossil fuel is not cheap. It is not cheap because we all are paying in the form of greater natural disasters, in facing once-in-a-hundred-year floods almost every decade, in having to pay even more for heating during winters and cooling during summers. Fossil fuel is not what the world is demanding for.

Big fossil can ignore the NGOs, they can ignore the activist investors or the climate activists, and even government. Heck, they could buy out those sitting on the fence. They could even subsidize all manner of appliance, infrastructure, systems that entrench fossil fuels further. But they cannot ignore climate change; they cannot ignore the fact that we are not destroying earth with carbon emissions. We are destroying ourselves. And for what? Profits? What good are profits if that’s just creating a future no one wants to be part of?

Conflicts of interest in professional services

One of the interesting arguments coming out of Mariana Mazzucato’s The Big Con is that because consulting firms are reliant on a continued stream of business from their clients, there is a conflict of interest as they would not be interested to help clients build the capability to solve problems by themselves.

I’m concerned about this argument because that argument can be made in many other situation such as a lawyer not wanting to help client get out of legal trouble or doctor not desiring his patients to recover, etc. It opens a whole can of worms and at the end of the day, boils down to a matter of professional ethics and the standards we need to uphold within the industry and sector.

I’ve an episode in Mondo Gondo about the financial advisory industry’s conflict of interest. Interestingly, Christopher Tan from Providend revisited this topic again recently. This matter of commission-induced conflict of interest underlies his motivation in founding of his firm. Yet he still struggles with the inherent tension across:

the need to make money,
the need to motivate and retain his good employees as well as
to uphold the interest of his client base.

There may be inherently some industries that are better off for the customers if they were not subject to complete free market type conditions.

Perhaps consulting firms should all continue to stay in the form of partnerships and not allowed to get too big. Likewise, financial advisory might be better off as an industry of freelancing individuals. They can be subject to strict industry and professional body standards rather than be firms operating with huge overheads.

Sales or professional service

Whether you’re in a law firm, accounting firm or consulting firm, as you rise up to Partner status, your major contribution to the company is deemed as sales. Nevermind you’ve accumulated lots of experience and is able to solve very tricky issues for clients, if you fail to bring business in, you have failed at your role. This is a challenging thought and it made me wonder whether the end point of growth in professional service and being able to serve clients well is just sales? Or is that all a false dichotomy to begin with?

How can we set up sales situations such that it is less adversarial, where we can be really win-win rather than see it as a zero-sum game. In some sense, it is true that a client can still get some kind of service from another firm, a competitor whereas when they walk away from you, your firm gets nothing. So it is very easy to see it as a win-lose kind of deal. And moreover, the client will be putting in process and structure to try and get the best deal out of their vendor. That is simply the way the mature market economy is set up. Can there be really different rules and different ways of working to contextualize situations in ways that are less tense and difficult?

Can sales be driven by the desire to serve and not to profit from the client? How can sales be set up such that the joy of service pays and profit is just a byproduct? I think the missing piece in the puzzle is really around the purpose and the conviction of the service to be rendered. When one is truly able to deliver superior service and product, with a strong faith that it will satisfy the clients’ needs, then the sales situation will be more of a win-win deal. The client loses out by walking out because you are the one who is able to bring the solution to the client.

The question is how do you know? Perhaps that is for another day.

Owning the problem statement

As you might tell, I’m back to in the mode of thinking about the nuances involved in problem solving. The reason is in part because I’ve been interviewing candidates for various roles in my company across four different offices in APAC. That forces me to start considering what are the attributes I value highly and what really demonstrate those attributes. Some of these are really so nuanced and difficult to really describe or pinned down – mostly uncovered through questioning and observing responses in various circumstances.

I am reminded to be grateful for the experience I gathered while working within the Singapore government as part of what was known as International Enterprise Singapore and also Infrastructure Asia. In both instances, I had to work across cultures in Asia which forced me to be sensitive about culture differences and made me pay more attention to the manner we can communicate better. It was also a very collaborative environment that involved a lot of coordination, across departments, government agencies, teams and across various levels. I had the opportunity to with ministers, very senior public servants and observed the way leaders approached problems and manage delicate situations.

And because early on in my career I dealt with a lot of issues where I had to own a problem statement without having the full solution to it but rather, coordinating and managing teams of people, often with different interests to get to the solution, I came to be comfortable with project management. It wasn’t something I had consciously picked up but it was emergent through the themes of various work I did.

Often, what earns us the right to serve our client as consultants is really the ability to take hold of, and own the problem statement that you’ve determined alongside your client. It is not the mastery of content or topic or expertise in particular subject matter. All of that should come along but there will always be someone better than you out there. The ability to take responsibility and do what you can to harness and gather the resources towards solving a problem is the more valuable attribute.